There are a variety of benefits associated with hiring outside professionals to manage your company’s bookkeeping. While some of these benefits are obvious (time savings for your company, more reliable results), there are other benefits that tend to be overlooked.
One such benefit is access to the latest technology. Companies that specialize in third-party bookkeeping and accounting constantly stay up-to-date with all of the latest software and features that help them provide their clients with the best service possible.
Here are just a few examples of some of the technological benefits you have access to when outsourcing your bookkeeping to a professional.
•Cloud-based software: There are numerous cloud-based accounting programs that make your accounting and bookkeeping process much simpler, and make for an easy transition from internal accounting to outsourced work. Once you’re all set up, there’s no need to upload or download data or files—everything happens within the cloud. It’s then easy to create user profiles and grant access to certain forms or functions as needed.
•Hosted applications: There are some systems that are not yet able to be based within a cloud. In such a case, outsourced bookkeeping agencies are capable of hosting certain applications on dedicated servers, giving remote access and plenty of other features that make life easier for your employees and your bookkeeping professionals.
•Expense tracking apps: Expense management apps can help you stay organized and streamline all of your accounting and bookkeeping processes. These apps easily integrate with most types of accounting software. Professional bookkeeping agencies will be able to recommend specific apps and use them in such a way that your financial management becomes much easier and you don’t have to worry nearly as much about tracking paper documents and receipts.
•Virtual meetings: The last year and a half has seen a major rise in the use of videoconferencing and other virtual meeting tools. With more people working remotely than ever, virtual meetings have become a norm in the business world. Holding virtual meetings with your accounting or bookkeeping agency will help everyone stay on the same page. This means that even though the bookkeepers you work with are not internal employees, you will still have open and effective channels of communication, and plenty of options to schedule meetings at any time.
For more information about the benefits of outsourced bookkeeping, especially from a technological perspective, contact us at MCGSolutions and we will be happy to tell you more about our capabilities!